Grant Impact & Learning

City Bridge Trust (CBT) asks all funded organisations for a progress report at the end of each year of funding to outline how the grant has been used, what has been learnt and the difference the grant has made. We read everything funded organisations submit and learn from it to shape our work across London and to understand how we can best work with and support the organisations we fund.

Important Notice: We have made a number of changes to our grant impact and learning processes due to the major impact of Covid-19 on civil society organisations. We have included more information below but if you have any concerns or questions about your grant please contact your Funding Manager by email.

Page contents

  • What changes have we made to our grant impact and learning processes during COVID-19?
  • Completing your impact and learning report
  • Grant learning visits
  • Links to examples of Impact and Learning reports

What changes have we made to our grant impact and learning processes during COVID-19?

    • We are committed to working with funded organisations at this time and have joined the Better Reporting initiative.
    • We have simplified our impact and learning report template to reduce the time and information needed to complete the form.
    • We are committed to being flexible.  If any funded organisation feels unable to complete the form they can contact their Funding Manager to discuss their situation and work out the best way we can work with them and whether any further information is required.
    • Our commitment: We will continue to read everything funded organisations submit and will learn from it to shape our work across London and to understand how we can best work with and support the organisations we fund.   We have included a section on Covid-19 in our impact and learning report to help flag any particular needs to us.
    • We will aim to respond to all mid-grant monitoring reports within 2 weeks but may take longer to respond to final reports where no further payments are due.
    • For end of grant reports we have extended the final report deadline to 6 months after the grant has completed.
    • We have also produced an FAQs document on our website: Covid-19 FAQ

Completing your impact and learning report

The City Bridge Trust Impact and learning report is an online form that asks a number of questions about the work you have delivered with CBT funding, the difference it has made and what you have learnt. We also ask about any changes to your organisation and, currently, about the impact of Covid-19. We also ask you to submit some financial documentation.

You can download more detailed guidance here: Impact and learning report guidelines.

Core cost conversions: If you agreed with your Funding Manager to convert a proportion of your current grant from specific project funding to core cost funding we will ask you to complete the standard Covid-19 interim impact and learning report. There is no need to complete anything different but we have included some guidance on how you might want to think about your answers in the Impact and learning report guidelines

To complete the online form:

    • Please regularly save your impact and learning report whilst you are working on it and keep a copy of your answers in long text fields in Word or a similar programme.
    • To login to your online account, please visit the CBT monitoring and application portal and use the same login details from when you submitted your grant application to the Trust.
    • 2 months before your report is due you will receive an email. The report will not be available to complete before then but we can send you a read-only copy if you want to see what the report looks like (you should also have received a copy when your grant was awarded). Please note we are currently using the same form for both Investing in Londoners and Bridging Divides grants.
    • If you have forgotten the password you can use the ‘reset password’ button to change this.
    • If the person who submitted the form has left, you are not sure what the username is or you want to change it to another member of staff please contact: citybridgetrust@cityoflondon.gov.uk

Grant learning visits

In response to Covid-19 we have temporarily paused our visits to organisations. Please be assured we are still working and can keep in touch with our funded organisations by email, telephone and video conferencing.

The Trust usually aims to visit all funded organisations at least once during the lifetime of a grant. These visits help us to better understand the work that funded organisations are doing and to identify success, challenges and trends to shape the Trust’s wider work. We invite our Committee Members to join us on these meetings where they can. To wider share learning we write up our visit experiences to share at our public committee meetings.

We also undertake a smaller number of unannounced and compliance visit to help us verify that work is taking place as expected.

London Community Response Fund (LCRF) monitoring

Update 26th March 2021

If you have received a grant from CBT as part of the London Community Response, please note the following, regarding grant monitoring.

If you also hold a non LCRF grant from CBT, this will be monitored in the normal way, separately to your LCRF grant.

Wave 1-3 LCRF grants

We are in the process of putting together a programme with our monitoring partner Ecorys UK Limited. They will be in touch within the next four weeks and will be asking you to complete a telephone interview or online form.

The questions will be very simple and will include some or all of the following:

  • What did you do?
  • Who did you help?
  • What did you spend? (please confirm whether you spent all of the funding)
  • What did you learn?
  • What longer-term changes can you see from this work?
  • What ongoing issues are you, and the people you work with, facing?

Please don’t send anything in the meantime though, as it will be difficult for us to track (we’ve made over 1000 grants in this fund!).

Wave 4 and 5 grants

We haven’t yet decided how we will monitor these grants because we want to learn from the monitoring process of earlier grants (Wave 1-3), and ensure that the monitoring we put in place for later grants takes into account feedback from funded organisations on the monitoring process, and how we can improve it.

We will be in touch after the grant has ended with further information. Whatever we decide, the process will be simple and proportionate (especially for Wave 4 grants which were for small amounts and for emergency response work).

Impact and Learning report links:

Please note these forms are for reference only, grantees can access the live reports from the application portal.

Monitoring and Evaluation Report Access Audit

Impact and Learning Report Bridging Divides & Investing in Londoners mid-project

Impact and Learning Report Bridging Divides & Investing in Londoners final year of funding

Monitoring and Evaluation Report Small Grants

Monitoring and Evaluation Report Stepping Stones Fund mid-project

Monitoring and Evaluation Report Stepping Stones Fund final report

Monitoring and Evaluation Report Strategic Initiatives mid-project

Monitoring and Evaluation Report Strategic Initiatives final report